Job Title Manager - HR and Administration
Function HR and Administration
Regular / Temporary Regular
Employment Full Time
Description HR Related Activities
  • Undertake recruitment activities:
    • Search for candidate with the desired profile as directed by the HOD HR through websites, placement agencies, and advertisements for walk in interviews, records of past employees etc.
    • Create a Collection of profiles of the searched candidates and submitting the same to HOD HR for short listing and interviews
    • Conduct telephonic interview of the shortlisted candidate if the candidate is to be appointed at TIER 4
    • Arrange for conducting personal interview of the candidates shortlisted after telephonic interview
    • Collect the details regarding terms of employment finalized during the personal interview and prepare offer letter accordingly
    • Carry out at least 3 reference checks for selected candidate
    • Collect the original documents from recruited candidate for verification
    • Prepare appointment letter and issue the same to the candidate
    • Attend the interviews of the worker level staff when recruited by the contractors and collect details regarding pay scale (rate) negotiation and submit it to the HOD HR
    • Receive travel reimbursement claim of interview candidate and verification of the same
  • Undertake induction training and other joining related formalities
  • Prepare training calendar for the employees of the company
  • Coordinate with various departments for scheduling of training
  • Analyze the profile of outside trainers and submit it to the HOD HR for appointment of trainer
  • Impart regular trainings like ISO awareness training, safety training etc. as and when required
  • Prepare training effectiveness and skill gap analysis report
  • Check the salary sheet prepared by juniors
  • Review of the leave reconciliation done by the subordinates
  • Ensure that the resigning employee have signed the required register before granting NoC from HR department
  • Take exit interviews of the employees resigning at TIER 4
  • Complete all formalities on resignation
  • Issue a letter of acceptance of resignation on final approval of resignation
  • Verify the quotations of the canteen contractors and negotiating with them and submitting the same to HOD HR for finalizing
  • Make arrangement for medical checkup of new joinee
  • Make arrangements for conducting annual medical checkup of employee
  • Approve bills, if any as per DOP
  • Ensure proper communication of safety procedures to all employees, proper functioning of safety equipments
  • Handle emergency events like accident in premises as per the company policy

Legal related activities
  • Ensure maintaining all the statutory records as required under the various statutes applicable to the company like Factories Act, Labour laws, PF, ESIC, Gratuity etc.
  • Facilitate inspection by the law authorities
  • Ensure that the queries / notices of the legal authorities are complied
  • Ensure that regular formalities like submission of the returns, reports as required by the law is done
  • Ensure compliance with the requirements of all the industrial laws that are applicable
  • Provide information’s needed by lawyers / legal / industrial consultants
  • Ensure labour law / other law compliance at the site location
  • Assist seniors in maintain industrial relations
Preferred Qualification - MBA Human Resource Management / MHRM / MHRD / MSW - Over 4 - 5 yrs of industrial experience in core HR function and legal functions -
Skills - Operating knowledge of MS Word and MS Excel
- Proficiency in reading, writing and speaking in English and one local language
- Good Communication and people management skill